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Recorder's Office Function
IN OHIO IT IS THE COUNTY RECORDER who has the important
and indispensable task of keeping the vital records pertaining to ownership in
real estate (land) and to all encumbrances or liens upon it. Without the work of
the County Recorder in recording, safekeeping and organizing all documents in a
competent and logical manner, it would be nearly impossible to purchase land and
be assured of a clear title or to lend money with land as security.
YOUR COUNTY RECORDER:
 Makes a complete, accurate and
permanent record of every document pertaining to the conveyance and encumbrance
of land within the county.
Maintains permanent land records,
retains them in archival form, and makes them constantly accessible to the
public.
Enforces more than 1000 sections
of state law in the Ohio Revised Code pertaining to the duties of the Recorder's
office.
Takes great care to ensure that
every document received is accurately filed, recorded and indexed.
Serves on the county's RECORDS
COMMISSION which authorizes the retention of county records and determines when
or how these government records may be disposed.
Serves on the county's AUTOMATIC
DATA PROCESSING BOARD* to authorize any purchase, lease, or contract for data
processing equipment for county offices.
Serves as secretary and chief
administrator of the county's MICROFILMING BOARD* to authorize any purchase,
lease or contract for microfilming equipment in county offices and to oversee
the operation of the county's microfilming center and services.
Collects fees for documents filed
in the Recorder's office and pays these monies into the county's general fund.
Maintains an accurate record of
all monies appropriated to the Recorder's office for its operation.
Performs all accounting functions
necessary to the operation of the Recorder's office including preparation of
annual budgets and reports, vouchers, purchase orders, etc., and maintains all
payroll records, sick and vacation leave records and other records pertaining to
the Recorder's staff.
Files annually an ethics report,
inventory of office equipment, affirmative action report, depository agreements
for funds and every other report as required by law.
Notifies boards of county
commissioners and township trustees annually of their duty to file zoning
resolutions, maps and amendments.
*Optional boards established by the County Commissioners in accordance with
state law.
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